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METROPLEX SENIOR CITIZENS SOFTBALL ASSOCIATION CONSTITUTION – SEPTEMBER 2012

PREAMBLE

We, the members of the Metroplex Senior Citizens Softball Association (MSCSA), a non-profit organization, do hereby adopt this Constitution in order to promote fellowship, good sportsmanship, and recreational activities for the members of the teams included in this organization.

ARTICLE I.   NAME AND AFFILIATION

Section A:   Name

            The name of this organization shall be the Metroplex Senior Citizens Softball Association.

 Section B:   Affiliation

            Each team in this association may be independently organized, funded, and operated according to its local procedures as long as those procedures comply with the rules and regulations as outlined in this Constitution and By-Laws of the Metroplex Senior Citizens Softball Association.

            A team may be affiliated with the Senior Citizens organization and/or the Parks and Recreation Department of the city or area in which it is located. Each team should work closely with the City Parks and Recreation Department in its area.

            The Metroplex Senior Citizens Softball Association may be affiliated with other Senior Citizens Softball Associations in the State of Texas and on the National level for the purpose of area, state and/or national tournament competition.

            It is hereby noted that the rules and regulations of other area, state or national groups are not binding on the operation of the program of the Metroplex Senior Citizens Softball Association; however, individual teams from this association may have to comply with other area, state and national rules and regulations in order to participate in games and tournaments sponsored and held by their organizations.

            The Metroplex Senior Citizens Softball Association shall be affiliated with the Amateur Softball Association (ASA) for the purpose of using ASA rules for Slow-Pitch softball. The ASA rules shall be observed for all games of the Metroplex Senior Citizens Softball Association played in the area, with the exception of the special Rules for Senior Citizens teams and players as approved by the Board of Directors of the MSCSA.

 

ARTICLE II.   OBJECTIVES

 Section A:       To develop, promote, maintain and foster Senior Citizens softball competition among teams under the jurisdiction of the Metroplex Senior Citizens Softball Association.

Section B:       The development and practice of good citizenship and a spirit of good sportsmanship for all persons involved.

Section C:       To provide safe and wholesome recreational opportunities, physical fitness activities, good fellowship and athletic enjoyment through participation in softball games.

 

ARTICLE III.   MEMBERSHIP

Section A:       Team Membership

  1. Teams desiring to join the Metroplex Senior Citizens Softball Association must be approved by the Board of Directors and comply with the Constitution, By-Laws and Rules of the Association.
  2. Teams may have an unlimited number of players on their rosters; however, when a team has 20 or more players it shall seriously consider and work to establish another team (a new team).   
  3. Players may not change teams during the calendar year without a written request to and approval by the Board of Directors. The calendar year may be divided into up to three (3) seasons – Spring, Summer and Fall. At the beginning of the calendar year (January 1) and prior to the Spring season, players may play for any team. The MSCSA strongly discourages team managers from recruiting players from other established teams. The MSCSA was organized to provide a well-balanced and competitive program. The purpose and objectives of the MSCSA depend upon the integrity of the managers of each team if the MSCSA is to successfully accomplish these goals and objectives.
  4. To be eligible to play on a Metroplex Senior Citizens Softball Association team, the player must have established residency in the Metroplex on a year-round basis as determined by the Board of Directors. Managers and coaches must also meet this residency requirement.
  5. There shall be no drafting of players allowed for tournaments being sponsored by MSCSA, even if those players are from other MSCSA teams that are not playing in the tournament.
  6. Players may be drafted from MSCSA teams for tournaments outside the Metroplex area provided the players team is not going to the same tournament.
  7. The Secretary of the Association shall keep an up-to-date roster of the players on each team. Coaches shall provide the Secretary of the Association a complete copy of the rosters of their teams at least three (3) days prior to the first game of the season. Coaches shall provide the names of any new players not on the roster to the Secretary of the Association at least twelve (12) hours prior to the next game. Failure to notify the Secretary of such an addition to the roster in the prescribed time limit (12 hours) shall result in an automatic forfeiture of that game.
  8. In order to be eligible to play on a MSCSA team, a player must sign a roster/liability waiver with the team of his/her choice prior to being allowed to play for the team. Their signature on this form is a statement that the player will be responsible in the event of an accident or injury to themselves and agree to hold the MSCSA harmless for any accident or injury as a result of being a member of any MSCSA team.

 

ARTICLE IV.   BOARD OF DIRECTORS, OFFICERS, AND THEIR DUTIES

Section A:       Board of Directors

            The Metroplex Senior Citizens Softball Association shall be governed by a Board of Directors. This board shall consist of one member and one alternate, usually the team coach or manager and assistant coach or assistant manager, elected yearly by each team to serve as that team’s member(s) of the Board of Directors. Playing rules for MSCSA shall be determined by the Board of Directors. Each team has only one vote on all decisions made at board meetings.

  1. The Board of Directors will be led by Officers consisting of a President, Vice President and Parliamentarian, Treasurer, Secretary, and Member-at-Large. At any time, if one or more Officers can no longer serve, the remaining Officers shall appoint a Nominating Committee from the Board of Directors to make recommendations to the Board of Directors for any open positions.   
  2. The President, Secretary and Member-at-Large shall be elected in November of odd-numbered years by the Board of Directors for a two-year term.
  3. The Vice President and Parliamentarian and the Treasurer shall be elected in November of even-numbered years by the Board of Directors for a two-year term.
  4. The Officers shall meet on call of the President, or in the absence of the President, the Vice President and Parliamentarian, and shall perform its duties in cooperation with the Board of Directors
  5. Three fifths (3 members) of the Officers shall constitute a quorum.

Section B:       Meetings:

The Board of Directors shall meet at least five (5) times a year (January/February, March, June, September and October) and on other occasions as deemed necessary by the President of the Association.

Section C:       Duties – Board of Directors and Officers

1.   The Board of Directors shall:

  1. Serve as the official governing body of the Metroplex Senior Citizens Softball Association.
  2. Approve the admission of all teams into the Metroplex Senior Citizens Softball Association.
  3. Establish and enforce the Constitution, By-Laws and Rules of play of the MSCSA.
  4. Amend the Constitution, By-Laws and Rules of play according to the procedures as outlined in the Constitution.
  5. Calendar events for the year.
  6. Structure the teams for league play to include Divisions, etc., in the best interest of the Association.
  7. Approve game schedules for the association.
  8. Set an entry fee for each team in order to finance Association activities – mailings, envelopes, stationary, awards, field fees, etc.
  9. Elect its officers as outlined in the Constitution.

     2.        The President shall:

  1. Preside at all meetings of the Board of Directors.
  2. Enforce the Constitution, By-Laws and Rules of play.
  3. Serve as the Public Relations officer for the Metroplex Senior Citizens Softball Association.
  4. Sign all official documents.
  5. Appoint a Nominating Committee responsible for recommending at least two people for each upcoming Officer position to be voted on during the last Board of Director’s meeting for the year.
  6. Appoint any other special committees as deemed necessary.
  7. Serve as the official representative of the Association in such meetings and on such occasions as deemed proper by the Board of Directors.

     3.        The Vice President and Parliamentarian shall:

a.   Assume the duties of the President in the absence of the latter.
b.   Rule on questions of order during Board of Director’s meetings.
c.   Coordinate the efforts of the MSCSA in the recruitment of new teams.
d.   Serve as Parliamentarian of the MSCSA.

     4.        The Treasurer shall:

  1. Take charge of all funds received by the MSCSA and deposit same to the account of the Association in the depository approved by the Board of Directors.
  2. Pay all bills approved by the Board of Directors.
  3. Get the approved signatures of two officers and sign with them all drafts shown against MSCSA.
  4. Keep an up-to-date, single entry, financial record covering all receipts, expenditures and balances.
  5. Submit the current financial report to the Board of Directors at all meetings.
  6. Submit financial reports to other authorized parties as approved by the Board of Directors.

     5.       The Secretary shall: 

  1. Keep a record of the proceedings of all meetings of the MSCSA and send out copies of the minutes, within two weeks, to all members of the Board of Directors
  2. Keep an up-to-date membership roll of the names, addresses, telephone numbers and email addresses of all current members of the Board of Directors.
  3. Keep the rosters of each team and work closely with the coaches of each team to ensure that all rosters are up-to-date.
  4. Keep the Board of Directors informed as to team roster situations and problems related thereto.
  5. Send copies of schedules to all team coaches.
  6. Log all scores of games weekly.

     6.         The Assistant Secretary shall:

a.   Assist all Officers with any portion of their assigned duties in which help is  

      required.
b.   Participate in all meetings of Officers and Board of Directors. 

 

ARTICLE V.   MOTIONS AND VOTING

The President, Vice President and Parliamentarian, Treasurer, Secretary, and Assistant Secretary shall not be eligible to vote on any decisions. Any issues brought forth by Officers in Board meetings must be accompanied by naming the source (player name and team). Officers may not lobby or campaign for changes, issues or motions.

 

ARTICLE VI.   JOINT OFFICER DUTIES

Section A.       Joint Officer duties shall be:   

  1. To provide an executive body within the Metroplex Senior Citizens Softball Association, under powers grated to it by the Board of Directors and whose actions are always subject to review and approval by the Board, which will:

a. Be small enough to be an effective planning, reviewing and decision making

    body.
b. Give guidance to the Board on problems which may arise in the course of day-

    to-day activities.
c. Constitute a screening or review committee to ensure that all projects or

    proposals are duly considered to be in the best interest of the Association

    before being presented to the Board of Directors.

  1. To render decisions within policies set by the Board of Directors which will expedite the day-to-day business and activities of the MSCSA.
  2. To make decisions (subject to later ratification by the Board) when it is impractical, unwise, or impossible to delay this decision for a full meeting of the Board.
  3. To review the progress, activities, etc., of the MSCSA in light of its avowed goals, its opportunities, and its obligations and to submit recommendations thereto to the Board.
  4. To review, develop and establish standard procedures for the conduct of business and activities – securing approval from the Board on those involving basic procedures, important changes from long-established custom or where strong controversy exists or is possible. (A simple majority vote of the Executive Committee shall determine items of business to be referred to the Board with or without recommendation).
  5. To study the needs of the Association, evaluate its present activities, discuss proposed items and refer specific items to the Board for study and/or implementation.
  6. To correlate plans and activities as approved by the Board.
  7. To coordinate the calendar of activities approved by the Board.

 

ARTICLE VI.   AMENDMENTS

Section A.

            This Constitution, the By-Laws of MSCSA and the Rules of play may be amended by a majority vote of the Board of Directors in attendance at a scheduled MSCSA meeting. At least three-fourths of the Board of Directors must be in attendance when this vote is taken.

 

Section B.

            Any member of the Board of Directors may bring to a meeting of the Board of Directors a proposed amendment the Constitution or By-laws to be considered for recommendation and voted on at the next meeting of the Board of Directors.

 

ARTICLE VII.   ROBERT’S RULES OF ORDER

            The most current revision of Robert’s Rules of Order will be used to conduct all Board meetings of the MSCSA.

 

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